| Position & Responsibilities |
Completion Date |
| Team Manager |
|
| - Volunteer Risk Management Passes (form at www.amherstsoccer.com) |
asap |
| |
- Get a valid pass & ensure Co-Coaches & Treasurer have valid passes |
|
| - Notarized Player Medical Release Forms (form at www.amherstsoccer.com) |
by 1st practice |
| |
- Collect & Maintain File |
|
| |
- Make a Copy for the Coach |
|
| - Player Information / Team List |
asap |
| |
- Have parents verify & update |
|
| |
- Provide full Team List to Coach |
|
| |
- Provide Player Roster List w/ Team Numbers to ASA Registrar (registrar@amherstsoccer.com) & Team Website Master |
|
| |
- Distribute Phone Tree & Team Roster to Team (Player, Parents, Phone #’s) |
|
| - Player Birth Certificates: Collect & Maintain File |
by 1st practice |
| - Parent/Player Pledges: Distribute & Collect completed forms |
asap |
| - Volunteer Supervisor: assist coach in managing aspects of team |
on-going |
| - Player Passes |
before 1st game |
| |
- Collect picture from all players |
|
| |
- Paste pictures, get signatures & laminate passes (upon receipt of final roster) |
|
| |
- Provide to Coach |
|
| - Indoor Season Registration |
Nov/Dec |
| |
|
|
| Treasurer |
|
| - Team Checking Account: Set-up w/ bank (most offer no-fee accts for youth groups) |
asap |
| - Receipts |
Nov - Feb |
| |
- Collect all player payments |
|
| |
- Work with Families & Coach for special circumstances |
|
| |
- Make Deposits of all Funds Received |
|
| - Payments |
as needed |
| |
- Pay or reimburse for team expenses, tourney fees |
|
| |
- Keep a copy of all receipts |
|
| - Budget |
on-going |
| |
- Maintain Excel Worksheet |
|
| |
- Keep Coach up-to-date of budget status |
|
| - Year-end ASA club report of budget, receipts & payments |
Jul/Aug |
| |
|
|
| AIM Representatives (2) |
Jan-May |
| - Attend AIM Meetings |
|
| - Coordinating ad sales |
|
| - Coordinating team responsibilites with families |
|
| |
|
|
| Tourney Director |
Jan-May |
| - Research potential tournaments |
|
| - Facilitate/Coordinate Team Consensus |
|
| - Registration (on-line & day of tourney) |
|
| - Coordinating travel arrangements (if necessary) |
|
| |
|
|
| Directions Coordinator |
|
| - Providing directions to all "away" games and tournaments |
Apr |
| |
|
|
| Social Coordinators (4-5) |
|
| - Beginning/Mid-Indoor Season |
Jan |
| - Mid-year/End-of-Indoor |
Apr |
| - Tournament idle time (e.g., picnic) |
TBD |
| - End-of-year (1-2) |
Jul/Aug |
| |
|
|
| Teamwear/Uniform Coordinator |
Nov/Dec |
| - Uniform sizing, ordering & distribution |
|
| - Team specific item (if applicable) |
|
| - Fill-in items for new players or replacement pieces (e.g., bags, warm-ups, sweatshirts, etc.) |
| |
|
|
| Team Website Master (provided a section of ASA website for our team) |
on-going |
| - Uploading info provided by other coordinators/parents: |
|
| => Team Calendar, Snack Schedules, Directions to games, AIM updates |
|
| related to our team & summary articles/pictures |
|
| - Post other announcements & tidbits |
|
